Notice of Club's Annual General Meeting 2022

Dear Members,


We wish to notify you that our 2022 AGM will be held on Tuesday 20th September at 8pm sharp. This year's meeting will be held via Zoom. Members must confirm their attendance by Tuesday 13th August via email to mayobullshockeyclub@gmail.com and they will receive a link to the meeting.

You will then receive the details ahead of the AGM.

  • All paid up members who are aged 16 or over are entitled to attend and vote at the AGM.

  • Notices of Motion for inclusion on the agenda must be submitted in writing no later than 7 days before the AGM (Tuesday 13th September 2022).

  • All nominations for the positions of the Executive Committee are to be forwarded no later than 7 days before the AGM (Tuesday 13th September 2022)

  • The following Executive Committee positions are open for election:

  • Secretary

  • Treasurer

  • Child Safety Officer

  • 2nd Child Safety Officer (for gender balance)

  • Social Media

  • Equality and Wellbeing Officer

  • Description of roles are found below - see Executive Committee Roles Descriptions

  • All nominations and notices can be submitted via email to mayobullshockeyclub@gmail.com

A full agenda to follow by Wednesday 14th September 2022.


Best Wishes


Executive Committee Role Descriptions


All positions are voluntary and involved in the overall development of the club. Below is a short summary of each role.

Chairperson

  • Oversee the direction of the club

  • Lead the development of inline hockey

  • Ensure the committee is functioning and duties being carried out

  • Assist committee members as necessary

  • Represent the club at local governing events

  • Ensure that policies and guidelines are up to date and liaise with committee to create new documents when necessary

  • Set the overall season calendar for the club

General Secretary

  • Act as the clubs link between committee and members

  • Communicate with other clubs, leagues and local community for the benefit and running of the club

  • Taking meeting minutes

  • Oversee implementation of Clubs Contribution to Development

Treasurer

  • Maintaining up to date accounts and inventory

  • Sending and ensuring payment on all relevant invoices

  • Chasing any outstanding debts

  • Ensure all ‘purchases’ are paid in timely manner

  • Ensuring compliance with company law

Child Safety Officer

  • Must have Safeguard Level 2 Training completed

  • Ensure all Child Safeguarding documents are present and up to date

  • Process new sports leaders / volunteers and ensure vetting process is completed or up to date for current and new sports leaders / volunteers

  • Organisation of necessary safeguard training for sports leaders / volunteers

Assisting Child Safety Officer

  • Must have Safeguard Level 2 Training completed

  • Must be of opposite sex to main CSO

  • Assist CSO in their duties or absence

Designated Liaison Person

  • Must have Safeguard Level 3 Training completed

  • Responsible for ensuring that reporting procedures within the Club are followed so that child welfare and protection concerns are referred promptly to Tusla.

  • Can be the CSO also

Equality and Well Being Officer

  • Organisation of initiatives aimed at Inclusion

  • Organisation of equality and inclusivity training

  • Organisation of team building events and activities

Social Media and Advertising

  • In control of social media accounts

  • Facebook

  • Instagram

  • Website

  • Post clubs progress and achievements

  • Organisation of advertising the club

  • Communicate with the community when needed through these platforms